How You Will Benefit

Registration and Continental Breakfast

Updates on Federal Strategic Sourcing Requirements
The Office of Management and Budget will require that agencies analyze their buying habits and use the data to cut better deals with vendors. Using a “strategic sourcing” process, agencies may acquire commodities and services more effectively and efficiently. Listen to a representative from OMB discuss the new strategic sourcing requirements.

Lesley Field, Office of Management and Budget*

Break

Strategic Sourcing Case Study: Department of Agriculture
The Agriculture Department saves $2.5 million a year on office supplies through a negotiated agreement with its office supply provider. By analyzing office supply purchases from employee purchase cards, USDA was able to discover operational and cost efficiencies. Hear how USDA was able to leverage its purchasing power using strategic sourcing.

David Shea, Chief Acquisition Officer, U.S. Department of Agriculture*

11:15

Developing Your Strategic Sourcing Initiative: Assembling a Team
and Developing a Plan
• Develop a “team charter” that aligns outsourcing goals with agency mission
• Ensure effective collaboration between key stakeholders
• Clearly identify and define the roles and responsibilities of all participants,
including vendors

12:15

Lunch

1:15

Establishing Strategic Sourcing Goals, Objectives and Performance Measures
• Determine desired outcomes, strategies and performance measures
• Align operational goals with business strategies
• Balance cost and performance goals with socio-economic goals

2:15

Break

2:30

Selecting Strategic Sourcing Commodities: Conducting an Analysis of
Your Purchases
• Conduct a commodity spend analysis to identify how much is being spent for specific goods and services
• Analyze the data to identify opportunities to reduce costs and improve service levels
• Examine information on an ongoing basis, using standard reporting and analytical tools

3:30

Developing a Communications and Change Management Strategy
• Include communication strategy that conveys management’s commitment to the strategic sourcing effort
• Identify any organizational changes and ensure that agency employees are aware of awarded strategic sourcing contracts and how they are to be used
• Educate agency personnel to support effective and efficient strategic sourcing

Adjourn

Continental Breakfast

Assess Potential Supply Sources
• Identify current, alternative and nontraditional suppliers
• Perform supplier assessments and comparisons
• Ensure socio-economic groups are represented among potential suppliers

Break

10:45

Implementing Your Strategic Sourcing Process: Soliciting Bids and Negotiating With Suppliers
• Identify a diverse pool of potential vendors
• Examine conflict of interest areas and ensure a level playing field
• Utilize a best value approach using weighted criteria

Networking Luncheon

1:00

Application Session: Mock Commodity Team Exercises
• Hands-on Exercise: designing strategic sourcing plans
• Identify commodities that could be strategically sourced
• Apply methodologies for spending and benefit analyses

Adjourn