Budget Justifications

The Exhibit 300 process has recently been changed by the Office of Management and Budget. Agencies are now being asked to explain more precisely how their IT spending will support the achievement of agency missions. In order to comply with OMB mandates and achieve full funding for your IT projects, it is vital for your agency to stay on top of the latest changes and aware of best practices for building better IT business cases.

Business Reference Model and Performance Reference Model

It is important that agencies learn about these models and keep their application in order to remain compliant with OMB requirements. The PRM and BRM allow for the simplification of management and clarification of performance measures in federal programs.

The Performance Reference Model (PRM) is a framework for IT performance measurement that provides common application measures for IT projects throughout the federal government. It allows agencies to better manage the business of Government at a strategic level while providing a means for gauging progress.

The Business Reference Model (BRM) provides an organized, hierarchical construct for describing the day-to-day business operations of the Federal government. While many models exist for describing organizations - org charts, location maps, etc. - this model presents the business using a functionally driven approach.

OMB expects budget justifications to align with BOTH of these models - and the assistance that we offer can help you to achieve the required alignment.

Agenda

7:30 Registration and Continental Breakfast

8:30 Updates on OMB Directives and Development
• President’s Management Agenda
• Citizen-centered e-Government
• Emerging guidance
• Issues and concerns (participant feedback to OMB)

10:15 Break

10:30 “Top Ten” Ways to Significantly Improve the Quality of Your Exhibit 300 Submission (Part 1)
• Identify and use ALL relevant guidance and instructions
• Develop quality responses to the “tough” questions
• Respond to subject areas that cross multiple sections, e.g. security
• Use available and reusable documentation to complete the exhibit
• Discover “gaps” between the evaluation criteria and the exhibit and develop a quality response to close the “gaps”
“Top Ten” Ways to Significantly Improve the Quality of Your Exhibit 300 Submission (Part 2)
• Learn how to apply project management techniques to complete the exhibit
• Integrate the Exhibit 300 process into your agency’s life cycle management processes
• Identify key sections where “corporate standards” can be best applied
• Establish roles for the IPT in the Exhibit 300 process

12:00 Networking Luncheon

1:00 Session 1: Alternative Analysis and Financial Calculations
• Financial calculations
• New initiatives
• Steady state investments

Session 2: Investment Description and Justification

Session 3: Complying with the President’s Management Agenda

2:30 Break

2:45 Session 4: Effective Project Management
• Demonstrating the initial capability
• Measuring progress
• Showing value after implementation

Session 5: Assessing Risk Inventory
• Creating the initial inventory
• Linking performance measures and risk

Session 6: Developing Acquisition Strategy

Session 7: Examining Part II
• Enterprise architecture
• Records management
• Security
• Privacy
• GPEA

4:30 Adjourn