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Day One:
May 3, 2004
9:00
Keynote Address: Achieving Effective Performance Information in
Government
The Program Assessment Rating Tool (PART) evaluated the performance
of 165 programs in FY05 and 400 since its inception. The
focus lies in the four pillars of a program: purpose, planning,
management and results. The PART serves as a tool to help integrate
the budget and performance initiative out-lined in the PMA. This
keynote address will examine PART’s overall assessment and
its role in the last two budget submissions.
Justine Rodriguez, Deputy Associate Director for Economic Policy,
Office of Management and Budget*
10:00
Integrating PART to GPRA and PMA
PART is a standardized, methodological tool that is evidence-based
in its assessment. In providing evidence, federal programs need
to turn to effective GPRA performance plans with serve as the
blueprint to performance planning and management. PART serves
as a tool to hold GRPA performance plans and PMA implementation
progress accountable by evaluating their success.
Step by Step Application of PART
11:15
PART Element One: PROGRAM PURPOSE AND DESIGN
Is the program’s purpose and design clear and defendable?
Jeffrey Bergin,
Director of the Center for Government Performance at The Performance
Institute, will be facilitating the rest of the forum.
Programs destined for failure are
often maligned by a flawed purpose and design. Inability to address
a specific interest or need in a program results in a lack of
focus. Discuss how to ensure that your program is starting off
on the right foot by formulating a strong and defendable mission.
12:15
Luncheon
1:15
PART Element Two: STRATEGIC PLANNING
Are valid and long-term goals set for the program?
Through the passage of GPRA in 1993, government agencies are required
to draft a strategic plan to outline their long-term goals, yet
many of these goals remain vague. Learn how to establish meaningful
annual and long-term goals and performance mea-sures in your GPRA
plan.
2:15
PART Element Three: PROGRAM MANAGEMENT
Are the agency’s program management, financial oversight
and program improvement efforts successful?
To ensure that your agency is integrating performance and budget,
information needs to be collected and evaluated on your pro-gram.
To safeguard your agency against budget shortfalls and dwindling
performance, learn how to accurately collect performance information
as well as estimate and budget for your operation costs.
3:15
Break
3:30
PART Element Four: PROGRAM RESULTS
Are the performance goals set during strategic planning being
met?
In order to validate the success of your program’s purpose,
planning and manage-ment, examine its results. Establish targets
and actual goals for performance and effec-tiveness. Learn how
to reach performance goals annually while continuing to plan for
4:30
Adjourn
Day Two:
May 4, 2004
9:00
Creating a Performance-Based Budget: Ten Step Process to Integrate
Performance and Budget Information
This session will examine the steps essential to creating a performance-based
budget in your organization. Through this analysis, you will be
able to examine your current organi-zational structure, management
structure and performance plans in order to develop a truly performance-based
budget that looks at all aspects of your organization. The steps
are:
• Develop/Align to Strategic Plan
• Determine Outputs (by Program)
• Define Activities to Deliver Outputs
• Calculate Existing Full Costs (Direct/ Indirect for Each
Activity)
• Correlate New Output Costs to Intermediate Outcome Achievements
• Set Targets (Revise after Budget Finalization)
• Budget Account Restructuring/Alignment
• Budget Justification
• Budget Execution
12:00
Networking Luncheon
1:00
Calculate and Correlate Program Costs by Using a Performance Framework
• Acquire long-term and annual performance goals and measures
that monitor program success
• Develop performance-based functions that break down silos
and communicate success throughout the program
• Integrate goals, measures, outputs and activities into
a performance frame work to illustrate success
2:00
Break
2:15
APPLICATION SESSION: Develop Your Own PART
• Complete the PART questionnaire for your program
• Create a business case for your budget request
• Apply performance management framework to PART
4:00
Adjourn
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